Let’s face it. Small business bookkeeping is the last thing on your mind at the beginning of a busy week, let alone the end of a full one. It often gets pushed to the following week, with self-promises that, “Next week I will make sure I do it!”
We understand how tiring running a small business can be and know that many business owners simply don’t get jazzed about spending hours in front of spreadsheets. That’s why we offer our business bookkeeping services to accomplish this tedious task for you. However, you should know that we actually recommend that your small business bookkeeping still be managed to some extent by you.
Why? Because you will always make better decisions for the health of your business when you know exactly where every dollar is going. Here are a few tips to help you on your journey to better business bookkeeping.

5 Tips for Small Business Bookkeeping

• Make it a system. There are two factors here that are important to consider.
• Convenience – Make your bookkeeping system convenient for you. It must fit your lifestyle and your tendencies.

Always on your phone? Then go digital! There are a variety of programs and apps that are made specifically for small business bookkeeping. Perry advisors can even help steer you towards the right one for your business.
But if perhaps you have tried the digital route and it just brings more frustration, that’s fine! Stick to the paper.
Make sure you’re comfortable with the method you choose and make sure you have all supplies necessary to easily complete the task.

• Habit – Make it a habit that fits into your day, week and month automatically.

If you make fresh cinnamon rolls for your bakery and you know you must have the gooey baked goods ready by 6:00 the next morning, chances are you make the dough the night before. You wouldn’t consider not doing it because it’s part of your daily routine in order to serve your customers and make a profit the following day.
Create your bookkeeping system to follow the same principle. Set a time to do your business bookkeeping and do it no matter what. But make sure you’ve thought through the time you choose. Don’t schedule your weekly bookkeeping for Monday mornings when you’re likely to be dealing with numerous issues that resulted over the weekend.

• Separate your business and personal finances.

This is one of the most common mistakes we see in bookkeeping for small businesses.
We know it can be difficult at first to get into the habit of using a different card, depositing business funds only in the business account, etc. But you must keep them separate!
Open a business checking account with a separate credit card and don’t co-mingle your expenses. You’ll save yourself hours of stress down the road when you’re completing taxes or in the event you are audited.

• Keep good records.

We can’t stress this one enough. Make sure you record everything, from business miles to the company dinner with who was there and what you talked about. In the event you ever get audited, you will be thankful you took the time upfront to record these expenses.
The market is full of apps that make recordkeeping much simpler than it has ever been. Talk to a Perry associate for recommendations on programs and apps that would help you organize your recordkeeping.

• Automate when possible.

Yes, we said you could stick to paper if that fits you better, but really…if you could automate something, why wouldn’t you? Despite its issues, technology brings much efficiency to our lives when utilized well.
Automate bill payments, invoicing, account balancing or anything else possible. This frees up more time for you to work on your business and financial intelligence.

• Plan for Major Expenses.

We all know that businesses incur major periodic expenses whether we plan for it or not. So why not plan?
Is your business reliant upon computers and electronic gadgets? Then plan for new ones. Computers and laptops have an expected lifespan of about three years. If your employees’ devices were all purchased two years ago, you can be sure that in about a year or so, you’ll be seeing some costs associated with repairs or replacement.
Perhaps your company trucks are 10-15 years old and repairs are becoming more frequent. Start planning now for replacement vehicles, whether you buy with cash or simply provide a down payment.
Quarterly taxes, employee bonuses, relocating costs, etc. – think ahead to upcoming probable expenses and work those savings into your budget.
If you’re not sure what those expenses may be, your accountant can look back through your bookkeeping and discover a trend for those major periodic expenses.

Small Business Bookkeeping at Perry & Associates

At Perry & Associates, we help our clients successfully navigating small business bookkeeping, whether it’s simply consultation or complete management. But we keep you involved in the process. We help you develop comprehensive financial awareness in order to best serve your business and your future.
Call us today to talk to an associate about your small business bookkeeping needs.

740.373.0056

How Much Should I Save: College Savings Calculator

With summer break just around the corner, you may be all too ready to set aside anything related to school planning and focus on other pressing responsibilities. However, there are some school planning issues that benefit from immediate, rather than future, attention. Namely, college savings.
We tend to hear considerable groans and sighs when we bring up the topic of saving for college, and we certainly understand why. With so many other immediate financial needs, plus saving for your own future, it’s difficult to prioritize saving for your child’s college education.
However, the sooner you begin saving the easier it will be! Often, simply calculating the end amount and necessary monthly savings required forms enough of a foundation to spur parents on to begin this important step towards realizing their child’s future education expenses.

College Savings Calculator

We’ve provided a college savings calculator that will enable you to do just that. This financial tool provides a solid basis for calculating your college savings in addition to allowing you to immediately determine a variety of financial figures.
The college savings calculator automatically registers the projected inflation rate of 4.8% (The College Board, 2017) along with a variety of other factors. You’ll be able to adjust your monthly contribution amount, rate of return on your investments, the expected college tuition, and more. Once you have a clear understanding of how much to save for college, our tax experts will be happy to help make your plan a reality.
There are a variety of college savings plans available from the traditional 529 college savings plans to custodial accounts to Roth IRAs.  All of these options may seem overwhelming, but you can trust the knowledgeable staff of Perry & Associates to help you determine the best option for you and your family.
Our trained associates never recommend a one-size-fits-all solution for college savings plans. So much depends on your current financial situation, financial assets, modes of income and current tax bracket. We partner with you to find unique solutions that will help you save for college and save on taxes.
Looking at your entire financial picture, we walk through the best options and layout an exact, easy-to-follow plan for your child’s college savings. Perry & Associates has offices located in Marietta, Cambridge and St. Clairsville, OH as well as Vienna and Wheeling, WV, giving you local, personalized service where and when you need it.
Get started today with our college savings calculator. And then give us a call and find a qualified partner to help you plan your success!
740.373.0056
 

Perry & Associates Certified Public Accountants, A.C. announces membership with RSM US Alliance
 
Perry & Associates CPAs, A.C. will have access to global resources through RSM US Alliance while maintaining their independence and entrepreneurial culture
 
Marietta, OH – (May 2, 2019) – Perry & Associates CPAs, A.C. joins RSM US Alliance, a premier affiliation of independent accounting and consulting firms, effective April 30, 2019. This affiliation gives Perry & Associates CPAs, A.C. access to a full range of national and international capabilities through RSM US LLP. RSM US Alliance has more than 75 independent member firms in 38 states, the Cayman Islands and Puerto Rico.
 
Perry & Associates CPAs, A.C. accepted membership in RSM US Alliance to expand their services to their clients and people. Perry & Associates CPAs, A.C. will have access to new tools, expertise and practice management resources, including technical resources, marketing and business development, practice management, talent management and career development, dedicated client services, and networking opportunities. This access includes a broad range of national and international resources.
 
Perry & Associates CPAs, A.C. President, Jodey L. Altier had this to say about the collaboration, “We are thrilled to join RSM US Alliance.  Our firm mission is to understand client needs and to provide extensive services to those clients and enhanced development for public accountants without leaving our small-town communities.  Having access to the resources of RSM, a large global firm, will help us meet our mission.  The RSM group we’re working with are some of the highest caliber professionals with some of the most dynamic resources I’ve seen in my career.  Our firm and clients will benefit greatly from this alliance.”
Perry & Associates CPAs, A.C. will continue to retain their independence, individual name and visual identity. Clients of Perry & Associates CPAs, A.C. will continue to work with the same local teams they know and trust.
 
About Perry & Associates CPAs, A.C.
Perry & Associates CPAs, A.C. (www.perrycpas.com) was initiated on May 1, 1974 by the founding partners. Since that time the Firm has had a steady growth of clientele and has added employees as needed. In 1983, a decision was made the Firm would expand our auditing practice and we would specifically pursue the area of governmental and non-profit auditing. This held true until 1991, when we expanded our auditing services to for-profit entities and we also started using the expertise in our audit staff to perform management service consulting.
 
The Firm has five offices, located in Vienna, West Virginia; Marietta, Ohio; Cambridge, Ohio; St. Clairsville, Ohio; and Wheeling West Virginia. There is 1 shareholder that owns the Firm. Jodey L. Altier is the sole Shareholder, President, and Managing Partner in charge of every audit performed by the Firm and she is located in our Marietta office. Jeff Brooks is the Vice-President of the Firm. As of November 8, 2018, the Firm has obtained re-certification in the Ohio Department of Administrative Services Equal Opportunity Division Encouraging Diversity, Growth and Equity (EDGE) Program. The Firm offers forensic accounting as part of its Tax, Audit, Review, Consultation, Bookkeeping, Payroll and Litigation Support services. Forensic Accounting is the integration of accounting, auditing and investigative skills. Forensic accountants are trained to look beyond the numbers and deal with the business reality of the situation.
 
About RSM US Alliance
RSM US Alliance provides its members with access to resources of RSM US LLP. RSM US Alliance member firms are separate and independent businesses and legal entities that are responsible for their own acts and omissions, and each are separate and independent from RSM US LLP. RSM US LLP is the U.S. member firm of RSM International, a global network of independent audit, tax, and consulting firms. Members of RSM US Alliance have access to RSM International resources through RSM US LLP but are not member firms of RSM International. Visit rsmus.com/about us for more information regarding RSM US LLP and RSM International. The RSM™ logo is used under license by RSM US LLP. RSM US Alliance products and services are proprietary to RSM US LLP.